Where recruiter hours go.
Recruiting tools are good at single steps. The hours disappear in the work between them. Here is a step-by-step map of a typical sourcing, outreach and ATS setup: what the work looks like today, and what an AI agent can take over while your recruiters stay in charge.
Running searches, reviewing profiles, building a shortlist
Searching by hand per role, re-checking the ATS for people already contacted
An agent runs the brief daily in your sourcing tool, removes duplicates against the ATS and hands over a ranked shortlist
Moving candidates between tools
Exporting from the sourcing tool, importing into the outreach tool, copying notes into the ATS
Candidates, notes and status move between tools automatically, so every system stays current
First touch and follow-ups
Writing personal notes, remembering to follow up, sorting replies across inboxes
Sequences go out in the recruiter's voice, and replies land with the right recruiter with context
Resume review and first-round questions
Reading every resume against the brief, writing up notes for the client or hiring manager
Each candidate is checked against the must-haves and summarized in the ATS for a quick yes or no
Booking interviews
Back and forth across candidate, hiring manager and client calendars, plus reschedules
Interviews are booked and confirmed without email ping-pong, and reschedules are handled
Feedback and keeping candidates warm
Chasing scorecards and feedback, checking in with candidates who are waiting
Feedback is chased on a schedule and candidates at risk of going cold are flagged early
Client and pipeline updates
Building weekly status updates by hand from the ATS
Pipeline updates are written from live data and sent on a schedule
Find your biggest leak in 10 minutes
- Ask two recruiters to list everything they did yesterday, in 30-minute blocks.
- Mark each block with the step above it belongs to.
- Circle the blocks that were copying, chasing or scheduling rather than talking to people.
- The step with the most circles is where your first agent should go.
Book a free 30-minute hours audit.
We'll walk through your stack and your recruiters' week, and tell you which step an agent should take first. No pitch deck.
Pick a time